4 Essentials for Video Conference Etiquette
Video conferencing calls have become increasingly popular lately due to advances in technology making the service more affordable or even free. However, a lot of people are unaware that, like in-person meetings, video conferencing calls are governed by a specific set of etiquette rules. Our Modesto CA Airport Shuttle has, therefore, decided to share four of the most crucial video etiquette principles to ensure that your next video conference meeting goes as smoothly as possible.
Be Prepared
By this, we mean you have to appear clean and properly groomed. However, ensure that you don’t overdo it, or you might end up seeming insecure; avoid overly flashy jewelry, wild hairstyles, or too much makeup. Modest, casual business-wear and a smile on your face is always a winning strategy. Preparation here also means that you know your stuff; you understand the purpose of the video call and you are prepared with any relevant materials or information that will be needed during the meeting, ensuring that you don’t waste your companion’s time and come off as unprofessional.
Build Relationships
In-person meetings give us some allowance to create a bond before we get to discussing business and this should apply to video conference calls as well. Give yourself a little time at the beginning of your call to make small talk and establish a relationship; this will also double up as an audio/video check before you actually get to the actual business. A bit of lightheartedness creates a relaxed environment and makes it easier for you and your companion to get along. This is especially important when you are dealing with remote clients/employees/employers with whom you barely interact in person with.
Invest in a Good Camera
You do not have to use your laptop camera or a conventional wall-mounted camera. We recommend that you invest in a high-quality movable camera that you can angle for a wider group shot if you have your associates with you or that you can point to each person without having to cram together at one stationary spot. Cameras are becoming more affordable as technology advances, so consider purchasing a movable one today. Alternatively, if you already have a stationary, wall-mounted camera, you could consider purchasing a second movable one to compliment the one you already have. One other advantage of having an extra camera is that it ensures that the person you are speaking to doesn’t endure the monotony of one stationery scene throughout the meeting. With an extra movable camera, you will be able to recreate a meeting environment that is almost similar to being in the same room with the person you are speaking to.
Background
What does the person you are speaking to see behind you? Is it a plain, dull wall? As we have mentioned, it is important that you think about what the person you are speaking to sees; there is nothing quite as boring as seeing the same background over a long period. Move around and change the background in intervals of 15-minutes to keep things a little interesting. Invest in a few paintings that give the room some life and close the blinds to ensure that they can see you clearly at every position around the room.
Video conference on the road? Everything is possible! Remember that the ability to handle and manage a video conference says something about who you are. Legacy Limousine Service offers a great variety of chauffeured transportation service and our services are designed to meet the highest expectations and needs. Regardless of your unique transportation needs, our limo service in Modesto is an affordable and delightful solution. If you are visiting the Modesto area for business and you need to get to a big conference or corporate event, you can count on us.
